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Privacy Policy

Bovingdon Football Club website

 

Last updated: 15 September 2026

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Bovingdon Football Club (the “Club”, “we”, “us” or “our”) respects your privacy. This policy explains how we collect and use personal information when you visit bovingdonfc.co.uk, contact us through the website, ask about joining the Club or enquire about our facilities.

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The Club is the data controller for the personal information described in this policy. This policy covers the website and website-generated enquiries. Other Club activities may be covered by additional privacy information provided when you register, volunteer, work with us or take part in football activities.

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1. How to contact us

 

Bovingdon Football Club
Green Lane
Bovingdon
Hemel Hempstead
Hertfordshire HP3 0LA

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Email: bovingdonyouth@gmail.com


You can also use the Contact page at bovingdonfc.co.uk.

Please mark privacy enquiries “Data protection”.

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2. Information we collect
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  • Contact details, such as your name, email address, telephone number and postal address.

  • Enquiry details, including messages about youth or senior football, volunteering, sponsorship, venue hire, events or other Club matters.

  • Player-related information supplied in an enquiry, such as a child’s name, age or school year, preferred team and relevant playing experience.

  • Booking and transaction information where you enquire about or book facilities, events or services.

  • Communication preferences, including whether you have asked to receive Club news or updates.

  • Technical information, such as IP address, browser type, device type, pages visited, referring website, dates and times of access, and security logs.

  • Photographs, video or match content displayed on the website. Where children are identifiable, we apply our safeguarding procedures and obtain the permissions required by the Club’s media arrangements.

  • Any other information you choose to give us.

  • Please do not send medical or other sensitive information through a general website form unless the form specifically asks for it and explains why it is needed.

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3. How we collect information

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  • Directly from you when you complete a form, email us, telephone us or otherwise contact the Club.

  • From a parent, carer, coach, volunteer, league, county FA or The Football Association where this is relevant to an enquiry or Club activity.

  • Automatically through server logs, cookies and similar technologies when you use the website. See our Cookies Policy.

 

4. Why we use information and our lawful bases

5. Children’s information

 

The Club supports children’s football and may therefore receive information about players under 18. A parent or carer should normally submit website enquiries for a child. We collect only the information reasonably needed to respond, route the enquiry or support safe participation. We do not knowingly use children’s information for behavioural advertising.

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Where we publish identifiable images or information about children, safeguarding comes first. Parents and carers should raise any concern or request with the Club using the contact details above.

 

6. Who we share information with

 

We share personal information only where necessary, including with:

  • relevant Club officers, coaches, team managers, volunteers and venue personnel;

  • website hosting, email, form, IT support, booking, payment, communications and analytics providers acting for us;

  • The Football Association, county FA, leagues, competition organisers, insurers, safeguarding bodies or other football organisations where relevant;

  • professional advisers, regulators, law-enforcement bodies or courts where required; and

  • another organisation if responsibility for a Club service or asset is lawfully transferred.

  • We do not sell personal information.

 

7. International transfers

 

Some technology providers may process information outside the UK. Where this happens, we use an appropriate lawful safeguard, such as UK adequacy regulations or approved contractual protections, and take reasonable steps to ensure the information remains protected.

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8. How long we keep information
​9. Security

 

We use reasonable organisational and technical measures to protect personal information, including access controls and appropriate arrangements with service providers. No internet service is completely secure, so please avoid sending unnecessary sensitive information through general website forms.

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10. Your rights

 

Depending on the circumstances, you may have the right to:

  • ask for access to your personal information;

  • ask us to correct inaccurate or incomplete information;

  • ask us to erase information or restrict how it is used;

  • object to processing based on legitimate interests or for direct marketing;

  • receive certain information in a portable format; and

  • withdraw consent at any time where we rely on consent. Withdrawal does not affect earlier lawful use.

 

Your right to object: you may object at any time to direct marketing, and you may object to processing based on our legitimate interests because of your particular situation.

To exercise a right, contact us using the details in section 1. We may need to verify your identity. These rights are subject to legal limits and exemptions.

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11. Complaints

 

Please contact us first so we can try to resolve your concern. You also have the right to complain to the Information Commissioner’s Office (ICO): ico.org.uk/make-a-complaint or 0303 123 1113.

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12. Third-party links and services

 

The website may link to other sites or embed third-party content, such as maps, videos or social media. Those organisations control their own processing. Please read their privacy information before providing data or enabling their content.

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13. Changes to this policy

 

We may update this policy when our website, suppliers or legal duties change. We will publish the latest version here and update the date at the top. Significant changes may also be highlighted on the website.

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